The Targeted Search Web Part enhances search precision and user-friendliness within our suite, specifically tailored for SharePoint and Teams. This tool empowers administrators by providing an intuitive setup to specify exact search criteria, ensuring that searches are efficient and strictly relevant. It refines the search functionality, focusing solely on pertinent libraries or lists, thereby improving the overall search experience.
This solution offers a refined alternative to the default, broader search functionalities that can overwhelm users with excessive data. By focusing searches to specified areas, it greatly enhances search efficiency and accuracy, which is crucial for productivity and user satisfaction.
Ideal for specialized site pages, such as Policy Centers, Legal Resources, Regulations repositories, or Product Specifications, our Targeted Search Web Part is tailored for scenarios demanding meticulous searches across selected resources, making it an essential component in any organization's toolkit.
This solution offers a refined alternative to the default, broader search functionalities that can overwhelm users with excessive data. By focusing searches to specified areas, it greatly enhances search efficiency and accuracy, which is crucial for productivity and user satisfaction.
Ideal for specialized site pages, such as Policy Centers, Legal Resources, Regulations repositories, or Product Specifications, our Targeted Search Web Part is tailored for scenarios demanding meticulous searches across selected resources, making it an essential component in any organization's toolkit.
The Challenge:
Many organizations face challenges in enabling straightforward and user-friendly search capabilities for their documents, files, and lists, especially when the information is scattered across various locations in Microsoft 365. Creating a "Resource Center" tailored to specific areas like Policies, Procedures, Regulations, Legal, Client Accounts, Product Specs, etc., can significantly boost staff productivity and ensure better compliance. However, designing a site page for such a resource center with scoped search capabilities that allow users to effortlessly locate what they're searching for is often a complex task.
The standard search feature in Microsoft 365 tends to be too broad, spanning the entire tenant, hubs, and sites, which may inadvertently reveal sensitive content due to permissions oversights. Although it’s feasible to narrow down these searches, the process is typically intricate and time-consuming.
The Solution:
SP Targeted Search
Scoped Search Capability: The Targeted Search webpart is a SharePoint Framework (SPFx) component that enhances SharePoint Pages or Teams by adding a search function limited to specified document libraries or lists.
Tenant-Wide Integration: This webpart supports integration across the entire Microsoft 365 Tenant, allowing the inclusion of any library or list from across the tenant for focused searching. Configurable Instances: Administrators can deploy several instances of the webpart on a single site page, with each instance having a unique scope configuration to cater to varied search requirements. |
Resource Center Design: Utilize the webpart to design bespoke Resource Centers, tailoring each to concentrate on specific subject matters through targeted search functionalities.
Doc Central Application: The webpart is exemplified in "Doc Central," a feature within an Intranet or Employee Hub site, designed to enable streamlined search and access to inter-departmental employee documents and files. Consolidated Policy Search: In addition to document access, Doc Central employs this webpart to amalgamate and simplify the search for policy documents from different departments into a centralized Policy Search tool. |
How it works
Streamlined Setup: The Targeted Search webpart is straightforward to configure and integrate, with simple addition to SharePoint's App Catalog or Teams, complemented by automated setup features.
Automatic Configuration List: Incorporating the webpart in SharePoint triggers the creation of a Search Configuration List, which is crucial for defining the scope of search by specifying the included libraries or lists. |
Flexible Search Targeting: Post-installation, administrators can effortlessly attach the webpart to site pages and precisely designate the specific search groups it should query, enhancing targeted search capabilities.
Compliant with Permissions: The webpart respects existing permissions and governance, ensuring that search results are securely filtered to prevent unauthorized access to restricted content. |
The webpart settings allows you to select the scope, how the results will be displayed (card, list etc) and can limit the number of results.