SP Facilities Manager: Comprehensive Facilities Management with Microsoft Teams

MyFacilities portal is a powerful tool that makes managing facilities and work orders easier using SharePoint and Microsoft Teams. Designed for retail, non-profits, and more, this all-in-one solution helps keep everything organized in one place, so you can manage tasks and projects smoothly across your team.

Next Generation Application

Our facilities manager solution works seamlessly with Microsoft Teams and SharePoint, replacing old, outdated systems. It provides a central hub for managing facilities tasks, making it easier for teams to work together and stay organized. Perfect for retail, non-profits, and more, this tool helps boost efficiency and keep everything running smoothly.​

Operational Portal Advantages

SP Facilities is tailored to improve facilities management on SharePoint and automate processes like asset tracking and work order handling. It enhances collaboration among staff while streamlining operations to save time and effort.

Empowerment Through MyFacilities

The MyFacilities portal makes it easy for all staff to use the platform, reducing the time it takes to learn while unlocking the full potential of its features. With MyFacilities portal, managing facilities on Teams has never been more efficient!

ACCESS FACILITIES RESOURCES

See what's new in SP Facilities v16 in this 7-minute YouTube video. 

Check out the new Modern forms, along with a long list of customer requested new functionality such as Parent/Child assets, related assets, and asset cost management. 

Platform as a Service Suite

SP Facilities runs within the Microsoft (Office) 365  Platform as a Service (PaaS)  that simplifies facilities management on  Modern SharePoint & Teams. It provides a complete suite of tools, including a work order system, preventative and planned maintenance, parent/child asset tracking including asset cost management.

Access to Essential Tools

With MyFacilities portal, users can easily access documents, discussion forums, scheduling calendars, and task lists, bringing all communication channels together in one convenient platform.

Leveraging Microsoft (Office) 365 for Communication

By leveraging Microsoft (Office) 365, SP Facilities improves facilities management on Microsoft SharePoint & Teams. It ensures smooth communication and collaboration, keeping team members connected, informed, and ready to tackle operational challenges efficiently.

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Facilities Management Case Study

Casey Hawkinson: Director of Technology

“When The Metal Ware Corporation needed a system to manage our facilities and equipment, we decided that the ideal system would run on Microsoft (Office) 365 and be able to be accessed through Teams.”
 
“We chose the SP Marketplace Facilities module over other SaaS based systems because the module and data stay on our Microsoft (Office) 365 tenant. Their no-code solutions make it easy to configure and customize if we choose and we don’t have to hire an expensive consultant for every change.”

Key Features

Work Orders

Capture and assign work requests. Assign, track and manage work orders across your entire organization, including planned and preventive maintenance.​

Asset Management

Track and manage asset information, Automate preventative maintenance, all support by asset level cost management in  v16 and beyond. 

Facilities Management

Manage all types of facilities information, files and documents. Xref with assets and Work Orders ​

Policy Management

Manage contractors and vendors. Send Work Orders to Contractors and track completion.

Recurring Work

Automate services & asset preventative maintenance work with Recurring work orders.  

Reports ​Dashboard

Flexible reporting, interactive Dashboard prvides visibility into work activies. ​

Benefits of SP Facilities?

1. Ensures productivity by providing anytime, anywhere access.

2. Comprehensive Facility and Asset Tracking:

3.Efficiency and Automation:

4. Customization and Scalability:

5. Security and Compliance:

6. Proactive Preventative Maintenance:

1. Ensures productivity by providing anytime, anywhere access.

SP Facilities simplifies managing facilities on Microsoft (Office) 365 with its MyFacilities portal. Employees can quickly submit and track work order requests, making the process faster and easier. The platform provides centralized control, allowing teams to assign and monitor tasks by trade or location. With clear views, detailed reports, and interactive dashboards, productivity stays on track. Plus, the system offers anytime, anywhere access, ensuring teams can manage tasks seamlessly no matter where they are.

2. Comprehensive Facility and Asset Tracking:

With SP Facilities, it can help you track facilities, assets, and equipment all in one place. It makes tasks like vendor tracking, maintenance schedules, and work orders simple and organized. With powerful reports, you can easily analyze data and improve efficiency, keeping everything running smoothly.

3.Efficiency and Automation:

SP Facilities automates facility and asset management, reducing manual workload. The SharePoint project management solution streamlines work orders, change management, and preventative maintenance alerts, enhancing operational efficiency across the organization.

4. Customization and Scalability:

SP Facilities is designed to fit the unique needs of any organization, making it perfect for managing facilities on Microsoft (Office) 365. Built on Microsoft (Office) 365 and SharePoint, it offers the flexibility to scale with your business, whether you’re a small team or a large enterprise. This solution grows as your organization expands, ensuring it always meets your needs.

5. Security and Compliance:

As a Platform as a Service (PaaS) solution, SP Facilities guarantees secure data ownership on Microsoft (Office) 365. This stands in contrast to Software as a Service (SaaS) products, emphasizing commitment to fortifying policies and ensuring compliance with industry regulations.

6. Proactive Preventative Maintenance:

SP Facilities provides proactive alerts for preventative maintenance, mitigating downtime and reducing repair costs for organizations.

FAQ's

Who is SP Facility Manager designed for?

SP Facility Manager is for organisations already using Microsoft 365 that want a better way to manage facilities operations. It suits facilities, operations, and IT teams that have outgrown spreadsheets, email, or basic SharePoint lists.

When should organisations consider using SP Facility Manager instead of SharePoint lists?

SharePoint lists work at first, but become hard to manage as request volumes grow. Organisations typically move to SP Facility Manager when they need work order management, preventative maintenance, asset tracking, and reporting in one system.

What problems does SP Facility Manager solve?

SP Facility Manager helps organisations track maintenance requests, manage work orders, schedule preventative maintenance, and monitor assets in one place. It improves visibility, reduces manual admin, and helps teams manage facilities more efficiently.

Does SP Facility Manager work within Microsoft 365?

Yes. SP Facility Manager is built on Microsoft 365 and works within SharePoint and Teams. This lets organisations manage facilities processes inside their existing Microsoft environment.

Can SP Facility Manager track assets and equipment?

Yes. SP Facility Manager can track assets and equipment, including maintenance history, related work orders, and key asset information. This helps teams manage asset performance and upkeep more effectively.
​

Can SP Facility Manager be accessed through Microsoft Teams?

Yes. SP Facility Manager works with Microsoft Teams, making it easier for employees to submit requests and for facilities teams to manage work orders within their normal workflow.

Why do organisations move to SP Facility Manager?

Organizations move to SP Facility Manager when spreadsheets, email, or SharePoint lists are no longer enough. It gives them a more structured, scalable way to manage facilities operations while staying inside Microsoft 365.

Flexible CRM for Any Industry​

Professional Services

Manufacturing and Industrial Organizations

Retail and multi-site organizations

Education

Healthcare and Service Organizations

Facilities Management Natively Built on Microsoft (Office) 365​

SP Marketplace products represent a paradigm shift in business applications, meticulously crafted as no-code modules on the robust Microsoft (Office) 365 Platform. Harnessing the power of SharePoint and Microsoft Teams, this approach unfolds a spectrum of benefits:

​Native
Integration

​​All documents, data, and the entire product ecosystem reside seamlessly within your Microsoft (Office) 365 Tenant, avoiding dependence on third-party clouds and ensuring heightened data security.​

Seamless Sign-Ons and Governance

​​Authentication and governance seamlessly integrate with your existing Active Directory, providing a cohesive user experience aligned with your organizational structure.

Enhanced User
​Adoption​

​​Integrated into your Microsoft (Office) 365 environment, our solutions achieve higher user adoption rates, becoming an intuitive extension of daily operations for your teams.
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Tailored
Customization​​

​Empowering Power Business Users, our products offer a customizable flexibility, allowing organizations to tailor the solution to their unique needs without complex coding.
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Future-Proof Evolution​

​Evolving in harmony with the Microsoft (Office) 365 Platform, our products stay at the forefront of innovation, continually leveraging new capabilities introduced by Microsoft (Office) to ensure sustained relevance and efficiency over time.

Experience a Next-Generation Approach to Facilities Management

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