Track and Manage Contracts on Microsoft Office 365Struggling to manage contracts manually? Are your contracts all over the place?
Managing contracts can be challenging, especially when done manually. Missed deadlines, forgotten renewals, and untracked obligations not only expose your organization to risks but also lead to potential financial losses. Introducing SP Contract Tracker, a robust contract management system and compliance solution designed to simplify contract tracking. |
|
SP Contract Tracker: Simple and Effective Contract Tracking
Built on SharePoint, Microsoft Power Platform, and Teams, SP Contract Tracker operates seamlessly within your Microsoft 365 Tenant, utilizing powerful document management, workflows, and collaboration features. Here’s how SP Contract Tracker transforms your policy and compliance processes:
Centralized Contract Repository: All contracts are securely stored in a SharePoint document library, offering advanced search and document management capabilities for quick access and organization.Automate Contract Lifecycle Process: Through the Staff Portal, contract owners manage document workflows from drafting to approvals, with structured governance to keep documents organized by department, ensuring a consistent approach across the organization.
Proactive Reminder System: SP Contract Tracker automates email notifications for renewals, expirations, and obligation deadlines, helping to maintain compliance by keeping contracts up-to-date.
Built on SharePoint, Microsoft Power Platform, and Teams, SP Contract Tracker operates seamlessly within your Microsoft 365 Tenant, utilizing powerful document management, workflows, and collaboration features. Here’s how SP Contract Tracker transforms your policy and compliance processes:
Centralized Contract Repository: All contracts are securely stored in a SharePoint document library, offering advanced search and document management capabilities for quick access and organization.Automate Contract Lifecycle Process: Through the Staff Portal, contract owners manage document workflows from drafting to approvals, with structured governance to keep documents organized by department, ensuring a consistent approach across the organization.
Proactive Reminder System: SP Contract Tracker automates email notifications for renewals, expirations, and obligation deadlines, helping to maintain compliance by keeping contracts up-to-date.
Real-Time Reporting: With SP Contract Tracker, contract staff can track statuses in real-time through list views, calendars, and Power BI Dashboards, providing essential visibility for contract management for legal compliance and financial exposure.
Flexible and Customizable: Built on SharePoint and the Microsoft Power Platform, SP Contract Tracker is easily customizable by power users without code, making it adaptable to unique requirements for compliance management in manufacturing and contract management system for not-for-profits.
|
|
|
|
Key Features
Create Contracts in Office 365
Use Office 365/Teams Word powerful document creation features to develop policy documents, manage versions and addendums, collaboration and more.
|
Automate Reviews, Approvals
Automate document cycle stages of reviews, approvals and implementing the contract are automated through Power Automate workflows. Easily set your own custom notifications.
|
Built-In Security and Governance
Permissions for contract authoring, and change management processes by role are managed through Active Directory. Security features like encryption, virus protection and more are part of MIcrosoft 365.
|
Central Repository for Contracts
Once Approved, automate policy publishing, conversion to PDF and copy to Published Policies Library, for employee access via the MyPolicies portal.
|
|
Flexible to meet your needs
Support for ongoing contracts and new ones. Customizable approval processes and role-based governance using Microsoft 365 Power Platform tools.
|
|
So, what are the benefits?
1. Next Level Contract Management
2. Contract Reporting and Analytics
3. Contract Request Tracking
4. Collaborate with Counterparties
5. Customization & Scalability
6. Security & Compliance
1. Next Level Contract Management
Contract Tracker automates and centralizes contracts, agreements, committals, risk documents, and obligation records. Leverage organizational processes and integrate seamlessly with mission-critical applications. Start authoring, managing, and tracking enterprise-wide contract documents anywhere, anytime, from any device directly on top of the familiar Microsoft 365 platform.
2. Contract Reporting and Analytics
Contract analytics and reporting are built into Contract Tracker. Create contract monitoring reports based on key contract dates, financials, and data fields with e-mail reporting included. Automated alerts remind team members of upcoming contracts, high-risk vendors, compliance reports, and more so you never miss a key date, or lose a contract, again.
3. Contract Request Tracking
Our powerful contract request engine facilitates employees, staff members, and counter-parties to submit new and renewal contract requests, collect and configure important contract data fields, attach and review important contract documents, route approvals via flexible workflow, monitor contract approvals, e-mail reminders, approve contract requests, and convert to a contract record without losing or re-keying data. It can really be that simple.
4. Collaborate with Counterparties
Easily collaborate with vendors, customers, and business partners. Securely share documents, negotiate, obtain electronic signatures, and send bulk signature invitations. Track contract expectations and performance with user-friendly charts and grids. Proactively manage risk across the organization.
5. Customization & Scalability
Our solution is tailored to seamlessly adapt to diverse organizational structures, ensuring a perfect fit for your unique needs and requirements. Whether you're a small team or a large enterprise, our applications are natively built on Microsoft 365 and SharePoint and scalability is effortless. We can grow with your organization.
6. Security & Compliance
Since Contract Tracker is a Platform as a Service (PaaS) solution, it guarantees a secure environment on Microsoft 365, where you retain ownership of your data—a crucial distinction from regular Software as a Service (SaaS) products. We are committed to fortifying your policies and sensitive information, ensuring compliance with industry regulations.
Natively Built on Microsoft 365
SP Marketplace products represent a paradigm shift in business applications, meticulously crafted as no-code modules on the robust Microsoft 365 Platform. Harnessing the power of SharePoint and Microsoft Teams, this approach unfolds a spectrum of benefits:
Native
|
Seamless Sign-Ons and GovernanceAuthentication and governance seamlessly integrate with your existing Active Directory, providing a cohesive user experience aligned with your organizational structure.
|
Enhanced User
|
Tailored
|
Future-Proof EvolutionEvolving in harmony with the Microsoft 365 Platform, our products stay at the forefront of innovation, continually leveraging new capabilities introduced by Microsoft to ensure sustained relevance and efficiency over time.
|
