Putting It All Together: The Components of an Operational Portal Structure at the Core of a Digital Workplace
In our last blog "Putting Office 365 to Work with an Operational Portal Structure," we introduced the concept of an Operational Portal Structure (OPS) and how it is the contextual core of a Digital Workplace. We explored the meaning of an OPS, its evolution, and how it can be realized through Office 365 and SharePoint Online.
In this blog, we will take a deeper look at the core components of an OPS, what is necessary for it to be part of an Office 365 Digital Workplace, and why.
Ignite 2018 Preview: Announcing MS Herds, a New Collaboration Platform that Joins the Office 365 Team Tools
Today, Microsoft previewed MS Herds, a fresh, new addition for teams that want to work together more effectively than ever before.
MS Herds joins the roundup of Outlook, SharePoint Team Sites, Yammer, Groups, and Teams as another collaboration platform to the Office 365 family. It is designed for those teams that want to collaborate with other teams yet still want to stay part of the greater whole.
“We are excited about our newest collaboration offering for multi-team work,” said Carla Chaos, VP of Collaboration Strategy at Microsoft. "When combined with all of our other collaboration offerings, we are now able to include every possible type of collaboration model."
Many organizations have teams that want to collaborate with other teams as part of a greater herd. Microsoft recognized the ebullient need for this situation and developed MS Herds. With MS Herds multiple teams can hold conversations, share documents, calendars, and more without allowing other teams who are not part of the herd to participate.
As more organizations come to understand the value and impact of an Office 365 Digital Workplace, it will be increasingly important for businesses to successfully bring together all the necessary components. By doing so, businesses will empower employees to be more productive and proactive in their jobs while making business easier and more efficient.
To address the needs and the core components of a Digital Workplace, a new concept is emerging called an Operational Portal Structure, and it is the logical next step for businesses to move forward. But what is an Operational Portal Structure? And, more importantly, what is the impact on your business now and going forward?
In the last few months Microsoft has rolled out its new Communications Site, and at Ignite 2017 announced Hub. We compliment the Microsoft SharePoint team on the work they have done and how great the sites look; it's a vast improvement over the old user interface.
The only issue is that many users now think that they can put in a Communications Site and like magic have an Intranet. The question remains:
Are these new sites really my free out-of-the-box Intranet for my organization? The answer is perhaps yes, but probably no.
If your Intranet requires a simple news and activities page that looks good and is easy to create, then yes. If your requirements go beyond this then get ready to roll up your sleeves and put in some time and skills.
With the base Communications Site, you will find that the content will soon become stale, and you have no options for content targeting or personalization. Additionally, there are no built-in processes for approval or other content related activities. All news consists of wiki pages that require the content manager to know SharePoint who must dive into Site Contents and the Site Pages Library to manage news items.
Events consist of SharePoint calendars not related to Office 365 calendars. Communication Sites can only be created in their own site collection, so you cannot mix them with your existing SharePoint team sites. This means that you will have to manage users, permissions, apps and much more for each site collection, which can become cumbersome and complex. There is actually a long list of shortcomings with the design that can eliminate it as the magic out-of-the-box Intranet solution for many organizations. See more in the Clearbox Consulting blog.
Microsoft Showcases No-Code Power Tools for Business Users
Unlike previous years, where much of the Microsoft Ignite Conference was oriented to developers and IT, this year the conference was well balanced, with a lot of great content for business power users. Someone must have informed Microsoft that not every customer has a team of developers sitting around or can afford to hire expensive consultants to implement business solutions.
Instead, Microsoft focused considerable energy on the potential of empowering business users to create their own solutions using no-code tools. As a provider of no-code out-of-the-box solutions, we here at SP Marketplace applaud Microsoft for their work.
However, just providing the tools doesn't mean users will end up with a good solution; you still have to know what you are doing when designing the solution. Nevertheless, providing the tools does lay the groundwork for small to medium businesses that don't have large IT resources to benefit by transforming their business with a Digital Workplace.