Secure and Scalable: Facilities Management with Microsoft 365

​Let me guess - you’re already using Microsoft (Office) 365, right? Probably for email, maybe Teams meetings, file storage... the usual stuff. But if you’re managing facilities with spreadsheets, clunky third-party apps, or (worse) a paper trail... we need to talk.
Facilities management has come a long way. It’s not just about fixing what breaks anymore. It’s strategic. It’s data-driven. It’s about creating smooth, safe, and smart environments for your people. And the best part is you don’t need to spend extra on fancy new software to get there. You’re probably already paying for the platform that can do it all: Microsoft (Office) 365.

So Why Aren’t More Organizations Using It?

​Honestly? Because most folks just don’t realize what it can do beyond email and file storage. That’s where we come in.
At SP Marketplace, we build business apps - like SP Facilities - that sit right ON TOP of your SharePoint and Teams. No extra logins. No complex setup. No code required. It’s all in your Microsoft environment, tailored to how your team actually works.
 
Here’s How It’s Helped Others Level Up

Let’s keep it simple. These are the five big reasons teams are switching to SharePoint-based infrastructure for their facilities management systems (and beyond):

1. Security Without the Jargon

All your data stays inside your Microsoft (Office) 365 tenant – there’s no third-party platforms hosting your sensitive info. You get Microsoft-grade security and compliance (think GDPR, HIPAA), without lifting a finger.

2. It Fits You, Not the Other Way Around

Your facility operations are unique. Maybe you manage campuses. Maybe it’s remote sites. Maybe both. With tools like Power Apps and SharePoint lists, you can customize everything - categories, workflows, alerts – no dev team required.
 
3. Automation That Actually Works

Say goodbye to chasing down requests and approvals. With built-in Power Automate flows, the system routes tasks, sends reminders, and keeps things moving. You’ll probably start to wonder how you ever lived without it.

4. Insights, Not Just Info

You’re not just checking off maintenance tasks - you need to see trends, spot issues early, and plan ahead. With reporting built into the system (or Power BI if you’re fancy), you’ll always have the data to back your decisions.

5. Everything in One Place

Your team’s already using Teams. Why not manage work orders, documents, calendars, and updates in the same place? That’s the beauty of a connected Microsoft (Office) 365 workplace – there’s no switching tabs, there’s no lost info (a win-win in my book).
 
Real Talk: It Works

We’ve seen it with nonprofits, school districts, city governments, and private businesses alike. When they move facilities management onto Microsoft (Office) 365 with SP Facilities, things just click. Requests get handled faster. Staff are less frustrated. Compliance’s easier. And best of all, you’re using the tools you already have and your teams are familiar with.


Let’s Wrap This Up

If your organization has a facilities manager - or even just someone wearing that hat alongside five others - don’t let the full power of Microsoft (Office) 365 sit idle. You’re already paying for it. Why not make it work harder for you?
If you want to see how it looks in action, we want to chat with you. What is it people say, “seeing is believing?” Let us show you what streamlined, secure, and scalable facilities management really looks like and make the most of an investment that already exists.