What does an Intranet portal on Office 365 mean for you? Is it a place for employees to collaborate? Is it a repository for you to access key corporate information and work on your own projects? According to Microsoft, on its Office 365 page, an Intranet portal is a SharePoint site that provides workspaces with customizable security settings for individual teams within the organization.
In other words, Microsoft’s vision of an Intranet portal is a home page template in SharePoint Online. It’s a basic site intended for small teams to collaborate and share documents that includes a document library, a news feed, a One Note library. That’s it.
Let’s simplify things:
Each department might act as an extended team site with a department tasks list, calendar and document libraries. Create one of these and make it the template for the staff of that department to access and use.
Once your organization grows and your needs expand, so will the Intranet portal structure. An advanced structure will provide self-service functions for employees, such as Service Requests, a Documents Portal and a Forms Portal. Each department will have its own portal allowing access to employees in that department. Below is one example of an advanced Intranet portal structure (as provided in SP Intranet Portal module from SP Marketplace).